Purchase invoices are important to keep track of your expenses. With our Purchase Invoices module, you can quickly and easily receive and manage your invoices via Peppol. This makes your administration much easier, helps prevent errors, and keeps everything neatly in order. Use this module to process your invoices smoothly and efficiently!

Activate Purchase Invoices Module

To start with the Purchase Invoices Module, you must first activate your Peppol link. This automatically activates the module. You can also manually activate the module via the modules page. 


Retrieve Purchase Invoices

To receive purchase invoices, you don't need to do anything. If you have indicated at Peppol to receive purchase invoices, they are automatically received and you will receive an email when a new purchase invoice has come in. You will automatically receive purchase invoices. If you expect a new invoice but it does not seem to arrive, click the Retrieve button to check if new purchase invoices are available.


Tip: Click the green button at the top right to switch between a list and a table, depending on your preference.


Settings

To ensure that you are notified of new purchase invoices, you can indicate in the settings who receives the emails for new purchase invoices. As soon as a new invoice comes in via Peppol, the specified user receives an email notification.

Accept Invoice

Now that the purchase invoices have arrived, you can accept an invoice by clicking on Actions on the right in the column and choosing Accept. Your purchase invoices can only be sent to accounting after they have been accepted.


Once you accept the invoice, the status changes to "Accepted" and is displayed in green. After paying the invoice, change the status to 'Paid' by clicking on 'Actions' and selecting 'Paid'.

Reject Invoice

If you receive an incorrect invoice, you can reject the invoice and notify the sender. Do this by clicking on Reject in the Actions menu.


A pop-up appears allowing you to inform the person who sent the purchase invoice by email that you are rejecting the invoice. This is not mandatory, but provides an option to simplify communication.

An incorrect invoice can also be deleted but this is not recommended. By rejecting the invoice, it remains available for reference.


Accounting and Exports

Through the golden 'Accounting' button, you can easily send all your purchase invoices to your accounting, just as you can with sales invoices. Note: to see this option, you must first activate the 'Mailbox accounting' module.